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No Win - No Charge

Careers

    Why work with Zaparas Lawyers?

    Over the last 40 years, Zaparas Lawyers have experienced tremendous growth and are now recognised as one of the strongest Plaintiff law firms in Victoria. With the volume of work forever increasing, an exciting career opportunity may be available for you.

    At Zaparas, your colleagues would be a dedicated and diverse group of lawyers, trainees, law clerks and support staff. Many speak a second language.

    A career at Zaparas Lawyers is unique and offers training, responsibility and autonomy required for your professional development. Through continuous learning and development programs and by giving you the opportunity to work with some of the best lawyers and barristers in the industry, we will work with you to achieve your full potential.

    Common to us all is a commitment to social justice and achieving outstanding results for our clients. We are family oriented and promote a healthy work-life balance and regular social activities.

    The common values that unite our workforce are:

    • Trust our family to care for you
    • What's important to you, is important to us
    • Respect drives our success

    If you are interested in joining our dynamic team, please email your CV and covering letter to recruitment@zaparaslaw.com.au.

    Vacant Positions

    Critical Dates Administrator
    Full Time

    Position Title: Critical Dates Administrator
    Reports To: Critical Dates Coordinator
    Remuneration: $50-60 plus superannuation

    Position Title: Critical Dates Administrator
    Reports To: Critical Dates Coordinator
    Remuneration: $50-60 plus superannuation
    Supervision: A Critical Dates Administrator may be required to delegate work to a legal assistant or scanning clerk


    Overview of Organisation

    Founded in 1981 Zaparas Lawyers has a proud tradition of service as a family business.  We operate across a range of practice areas specialising in supporting clients in compensable injury.  Our strong company ethos is underscored by believing in a society where all individuals have appropriate redress when they suffer loss.  In support of this ethos we do everything in our power to make the legal process as open, uncomplicated and as non-frightening for our clients as possible. By providing the best advice we achieve just compensation for clients and earn a strong reputation and as well as respect in our field.

    Position Brief

    Primary Purpose  

    Responsible for the management of a wide range of duties relating to WorkCover Common Law proceedings including Serious Injury Applications, Originating Motion proceedings for leave to commence damages proceedings and damages proceedings in the County Court and Supreme Court, recording and updating Critical dates List, and recording lawyer’s KPI.

    Accountabilities & Tasks

    Secretarial and Administration

    •    Having a comprehensive understanding of the practice of WorkCover CommonLaw/Personal Injuries and the procedures including relevant legislation and rules of the County Court and the Supreme Court.
    •    Issuing court proceedings and filing court documents as instructed by the lawyers.
    •    Recording and updating Critical dates List and sending calendar invitations to the legal teams to ensure such dates are not overlooked.
    •    Recording and updating a firmwide Hearing List.
    •    Co-ordinating lawyers and trainee lawyers to attend Mentions/Directions Hearings.
    •    Assisting lawyers and law clerks in following up on crucial matters such as Statutory Offers, Statutory Counter-Offers and any other matters where the assistance is required.
    •    Recording lawyers’ KPI.
    •    Setting priorities and working under pressure, planning several events simultaneously.

    Client services

    •    Having sound communication skills and the ability to work with internal and external participants. 
    •    Assisting with lawyers’ requests and following up matters with defendant solicitors or courts.

    General duties

    •    Following directions and instructions requested by senior staff.
    •    Ensuring work is completed to high standard.
    •    Performing other duties consistent with skills, knowledge and abilities expected. 


    Performance Expectations 

    •    Punctuality and reliability
    •    Able to complete duties in a fastidious and conscientious manner.
    •    Quality and quantity of tasks such as prepare court documents thoroughly and diarise on Critical Dates List accurately.
    •    Demonstrates appropriate levels of initiative, problem solving and high organisation skills to complete responsibilities with appropriate level of autonomy. 
    •    Follows directions and instructions given by senior staff in a receptive manner.
    •    Flexibility and willingness to take on new challenges.
    •    Professional presentation and grooming which supports the reputation of the firm with members of the public/clients.

    Key Relationships and Stakeholders  

    Internal
    •    Supervisor, legal staff, administration staff.

    External 
    •    Courts, Worksafe, insurer agencies, staff from other law firms. 

    Person Specification (All essential criteria for appointment unless stated)

    Qualifications
    •    Certificate/Diploma in Legal Administration is preferred

    Specific Knowledge & Experience
    •    Sound legal knowledge
    •    Sound communication and interpersonal skills
    •    General administrative/secretarial experience

    General Abilities & Attributes

    Organisational skills
    •    Proven self-starter ability, operate diligently without direct supervision
    •    Proven ability to work in a high paced environment. 

    Client Liaison & Interpersonal Skills
    •    Proven ability to convey information politely and interact effectively with a range of stakeholders including professionals, colleagues and clients.

    Attention to detail
    •    Demonstrated ability in producing quality documents and maintain records which are complete, concise, and error free.

    IT & Computer skills
    •    Proficient to an intermediate or higher level in the use of all applications within Microsoft Office including Word, Outlook, Excel and an aptitude to use databases. Ability to use scanners, printers and other computing equipment.

    Time Management skills
    •    Exceptional personal time management, prioritising tasks, and produce quality work when working on multiple cases.
    •    Ability to proactively monitor Critical Dates List and seek out information to make the list complete and up-to-date.

    Personal Growth
    •    Possess an interest in the legal profession and a willingness to learn.